Human Resource Assistant

Updated: about 2 months ago
Location: Edmonton Meadows, ALBERTA
Job Type: FullTime
Deadline: 26 Apr 2021

People who teach. People who research. People who support. People who inspire. This is who we are. In 2021, MacEwan University was named one of Canada’s best employers by Forbes Magazine and was the top Alberta-based employer on the list. Want to be a part of this great team? Available opportunities are listed below.

Human Resource Assistant
Human Resources

MacEwan University inspires students with a powerful combination of academic excellence and personal learning experiences – ours is a connected culture that focuses on learner-centered teaching, and on providing opportunities for students to grow and achieve.

The university provides a transformative education in a creative, collaborative and supportive learning environment. 19,000 full- and part-time students are enrolled in more than 65 programs: four-year undergraduate degrees, applied degrees, university transfer programs and one- and two-year diploma and certificates. Additional offerings include university preparation, English as an Additional Language, professional and personal development courses and workshops, corporate training and the Conservatory of Music.


The Human Resource Assistant provides comprehensive administrative support to the Human Resources (HR) department, as well as providing direct administrative support to the Associate Vice President and Human Resource Leadership Team (HRLT). This includes coordinating calendars and schedules, administrative process improvement projects and initiatives, serving as the departmental records management lead, coordinating project management and reporting, supporting human resources communications, and coordinating departmental finances. Job duties that the Human Resource Assistant regularly performs include: provides comprehensive meeting planning and support; keeps a calendar of relevant meetings, committees and deadlines and coordinates the submission of briefing notes and related documents/resources; plans and coordinates HR events (including university-wide events coordinated by HR); drafts, reviews, edits, formats, and distributes various documents, reports and presentations; maintains the HR intranet/portal and public-facing website; ensures proper records management and retention requirements are being met; prepares financial and operational reports; processes and prepares invoices, purchase requisitions, purchase orders and journal entries in PeopleSoft; and more.


• Ability to take initiative, work independently and manage multiple projects and/or priorities with minimal supervision.
• Ability to create professional reports and correspondence.
• Software proficiency - Microsoft Office including Outlook, Word, Excel and PowerPoint, Google suite of applications, Peoplesoft.
• Strong written, verbal, and interpersonal communication skills
• Excellent organizational and time management skills
• Aptitude towards logical problem solving and continuous improvement.
• Strong proofreading/editing skills
• Attention to detail - this position requires the handling of sensitive information including person data, system data, and financial data where errors could significantly impact the reputation of the department.
• Relationship management - the incumbent must demonstrate professionalism, discretion, and diplomacy in relationships internal and external to the department.


• Completion of a high school diploma.
• Formal training/certification in administration, office software, financial processing and/or records management is preferred.
• A minimum of three years of well-rounded administrative support experience, including providing support to senior leaders, meeting coordination, calendar management, project coordination, financial coordination, records management, and communications support is required.
• Experience in human resources is preferred.
• Experience in a post-secondary environment and/or a unionized environment is an asset.


When you become part of the MacEwan team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Excellent benefits package
• Continuous learning culture
• Opportunities for career growth

How to Apply

Only applications received electronically will be considered. To apply, go to and select the job posting.

Thank you for your interest in employment with MacEwan University. We will be reviewing all applications to select the candidates whose qualifications and experience most closely meet our needs. Only applicants selected for interviews will be contacted.
For general inquiries, please contact us at

This position is included under the Out of Scope employee policy (D1015).

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you have special assessment needs, we want ensure you have the support you need to showcase your abilities. Please disclose any requirements when contacted for an interview. This information will be kept confidential.

Category Full-Time Continuing
Salary Commensurate with qualifications and experience
Closing Date April 26, 2021
Competition No. 21.04.028
Apply Online Human Resources &assoc=">Apply Now

Personal Information Collection Notification
Personal information is being collected to determine your qualifications for employment. This information is collected, used and protected under the authority of and in accordance with the provisions of the Freedom of Information and Protection of Privacy Act . It may be provided to non-HR members of a hiring and interview panel if your application advances to that stage of the hiring process. If you have any questions about these arrangements, please contact: Human Resources, University Services Centre, Rm. 10-600, 10700-104 Avenue, Edmonton, Alberta, T5J 4S2 or phone (780) 497-5434.

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