Program Assistant (Administrative Support IV)

Updated: about 1 month ago
Location: Edmonton Meadows, ALBERTA
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Program Assistant (Administrative Support IV)
Job ID #501
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Job Information

Positions Available


Closing Date

13 May 2021




Edmonton AB


Media Innovation & Communication Technologies


School of Applied Sciences & Technology


Main Campus


Detailed Job Description

NOTE: This is a temporary, casual opportunity until December 22, 2021 with the possibility of extension


NAIT is proud to be named one of Alberta’s Top Employers for 10 consecutive years. We are also a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada . Learn more about NAIT’s commitment to equity, diversity and inclusion at .

The School of Applied Sciences and Technology is currently recruiting for a full-time casual administrative support position to support the Digital Media & IT program.  The successful candidate will provide support to instructional and leadership staff.  Under the supervision of the Department Head, this position provides a wide variety of services to ensure the program’s administrative functions in the office are carried out effectively.

Please note for the upcoming academic year due to Covid19 and NAIT’s Relaunch plans, all staff will be working from home unless they need to be on campus.  This work arrangement may change based on institution/department/program needs.


  • Providing front support to current and prospective students regarding program information and other assistance as required.
  • Support program scheduling as well as input and maintain student and staff records in the PeopleSoft SA system
  • Assist in enrolling new and current students into the PeopleSoft SA system
  • Assist with program purchasing including requisition entry into the PeopleSoft Financial system
  • Apply Microsoft Word and Excel skills for day to day program needs
  • Coordinate assigned activities such as textbook orders, student orientation, maintaining and updating the program action plans
  • Prepare student manuals, class lists, mark collection sheets and manage student files
  • Perform reception duties such as telephone, email and in person inquiries, book appointments and deal appropriately with students and staff
  • Plan and manage office operations including filing systems (electronic and paper copies), ordering of supplies, etc.
  • Electronic maintenance of student records on an ongoing basis
  • Prepare various forms, program documents and spreadsheets
  • Operate office equipment such as scanners, photocopiers and printers and assist instructors with updating course log information
  • All meeting minutes (i.e. department, PAC)
  • Other duties as assigned

Knowledge, Skills and Abilities:

  • Strong working knowledge and experience using Microsoft Office software
  • Experience using PeopleSoft, MS Teams and Moodle would be an asset
  • Knowledge of NAIT departments and NAIT policies and procedures would be a definite asset


  • Related post-secondary certificate or diploma
  • Several years of related experience
  • Equivalencies may be considered

Remuneration: $22.85 to $29.50 hourly plus 12% in lieu of vacation and stat. holiday pay. (Classification - Administrative Support IV)

This position is covered by the AUPE (Alberta Union of Provincial Employees) Collective Agreement.

Thank you for your application however only those selected for an interview will be contacted.


It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from World Education Services or the International Qualifications Assessment Service (IQAS) -

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