EU and International Funding Project Manager

Updated: 2 months ago
Job Type: FullTime
Deadline: 15 Jan 2021

EU and International Funding Project Manager at the University of Vienna

Research Services and Career Development Department

Institution:    University of Vienna (15 faculties, 5 centres, about 178 fields of study, approx. 9.900 members of staff, almost 90.000 students)

Position:    The University of Vienna is the largest Austrian research institution hosting 6,880 academics within 15 faculties and five centres, dedicated to both basic and applied research. The University has been awarded over 230 EU Horizon 2020 projects, 53 of which are European Research Council Investigator Grants.  The University has committed itself to increasing its number of applications to the European Research Framework Programmes and the number of projects it coordinates.  The Research Services Department is therefore looking to widen the professional scope of its support to University of Vienna researchers applying for European and internationally-funded research projects. 

Following its most successful year in EU and International funding acquisition, the Department is looking to bolster its existing project management support to externally-funded projects. This role will therefore provide intensive post-award support to researchers at the University.

The position would be ideally suited to a self-motivated and enthusiastic individual, with excellent planning, organisation and communication skills as well as a good understanding of the financial management of research projects. In addition, she/he should be able to work collaboratively with academic and research support staff to deliver a comprehensive administrative support service to the University. The candidate should have experience in managing EU projects and being able to work closely with researchers in a diverse environment. 

This role is initially a 24-month contract, with a possibility of extension.  The salary is a self-financed position in that it will be financed from projects managed. Part-time working will be considered. 


  • Assistance in resolving general project-related queries and problems
  • Assistance in preparation of project financial reports and in the implementation of audits
  • Support with the use of the EU Participant Portal
  • Monitoring of project budgets
  • Support in all University related administrative steps, starting at the implementation stage after contract negotiations
  • Contribute to the overall work of the Research Services and Career Development Department and undertake other such duties as required from time to time


  • University Degree 
  • A proven capacity to be proactive, to work on and solve problems independently and to manage and prioritise the workload
  • Excellent oral and written communication skills with a demonstrated ability to communicate in a professional manner with a diverse range of people
  • Experience of managing EU-funded research project applications (e.g. Framework Programme, Horizon 2020) 
  • Proven experience working in a team
  • Excellent written and verbal skills in English. Knowledge of German is an advantage
  • Excellent Microsoft Office skills

Application Procedure    Applications, including a letter of motivation (in English or German), should be submitted via the Job Center of the University of Vienna ( ) by no later than 15th January 2021, reference number 11652

Contact    For further information please contact Schaschl Helmut +43-1-4277-18218, Radlberger, Amy +43-1-4277-18228. 

The University pursues a non-discriminatory employment policy and values equal opportunities, as well as diversity ( ). The University lays special emphasis on increasing the number of women in senior and in academic positions. Given equal qualifications, preference will be given to female applicants.

Human Resources and Gender Equality of the University of Vienna
Reference number: 11652

Why the University of Vienna?

Attractive Employment Conditions

The University of Vienna salaries are based on the Collective Bargaining Agreement for University Staff. The salary is paid 14 times per year. The University also offers a pension scheme and has collective health insurance with the BVA (Austrian Insurance Fund for Civil and Public Servants). The University offers flexible working (based on core hours) and offers childcare and language learning facilities.  

Attractive Place to Live 

For the tenth year in a row, in 2019 Vienna topped the Mercer Quality of Life Ranking. Lying on the river Danube, the city boasts excellent infrastructure (particularly transportation) and schools, whilst 50% of the city are green areas. The international nature of the city stems from its hosting of many international organisations, notably the United Nations and its position at the heart of central Europe. Austria shares its borders with eight countries.   

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