Assistant Clinical Research Coordinator

Updated: about 1 month ago
Location: Stanford, CALIFORNIA

The Pediatric Brain Tumor Division in the Department of Neurology is seeking an Assistant Clinical Research Coordinator to perform support duties related to clinical research.   The candidate will work under the direct supervision of the principal investigator at Stanford University/Lucile Packard Children’s Hospital.  

The Monje Lab has been performing early postmortem pediatric brain tumor tissue recoveries for cell culture, xenograft models and genomics since 2009. These efforts have enabled us to generate some of the first patient-derived cell cultures and xenografts models of pediatric diffuse intrinsic pontine glioma, pediatric spinal cord glioma and pediatric glioblastoma.  We have shared these invaluable patient-derived cell cultures with over 100 labs world-wide and regularly contribute tissue to childhood cancer tissue repositories. We now seek to expand these efforts to include all forms of pediatric brain tumors.

Duties include: 

  • Perform clerical duties in the preparation of regulatory documents. Maintain all forms and documents, including consent forms and master subject logs. File all appropriate correspondence. 
  • Prepare, process, and ship specimens/samples accurately under well-defined requirements.
  • Order and maintain equipment and supplies.
  • Process thank you letters to subjects upon completion of trial activities. Assist with post-study activities, as needed.

Logistical coordination for tissue procurement

  • Coordinate with hospice.
  • Identify and coordinate with a neuropathologist/pathology technician.
  • Prepare and send tissue collection kit. 
  • Coordinate with the funeral home.
  • Coordinate with the courier.
  • For biopsy cases, coordinate with neuropathology and surgical staff.

Tissue processing and organization

  • Help process the tissue for cell culture, store samples of frozen and fixed tissue.
  • Take fixed brain and representative tumor sample to neuropathology for formal autopsy evaluation.
  • Maintain up to date records of tissue samples together with de-identified clinical data.
  • Maintain records of tissue sample and cell line distribution.
  • In locked drawer on paper, maintain records of consent forms, autopsy reports, contact info for family to share research updates.

Tissue Distribution

  • Patient-derived cell line sharing. 
  • Materials transfer agreements.
  • Send cell culture protocols and STR fingerprint info.
  • Dry ice shipping nationally and internationally.
  • Record keeping of each cell line’s distribution.

* - Other duties may also be assigned


  • Will need to be capable of sterile tissue handling.


  • Two-year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.


  • Excellent communication skills.
  • Meticulous organizational skills.
  • Diligent record-keeping.
  • Good problem solving.
  • General knowledge of medical terminology. 


  • Working toward certification(s) to perform basic human tissue-related functions such as dry ice shipping, biosafety competence 


  • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping. 
  • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
  • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Position may at times require the employee to work with or be in areas where hazardous materials and/or exposure to chemicals, blood, body fluid or tissues and risk of exposure to contagious diseases and infections.
  • May require extended or unusual work hours based on research requirements and business needs.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .

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