Clery Act Compliance Coordinator

Updated: about 1 month ago
Location: Los Angeles, CALIFORNIA

Position Title: Clery Act Compliance Coordinator

Reports to: AVP, Clery Compliance and Youth Protection

Who We Are:

The University of Southern California (USC) is one of the world’s leading private research universities. An anchor institution in Los Angeles, a global center for arts, technology, and international business, USC is also one of the largest private employers in the City of Los Angeles. We are searching for exceptional individuals to help us fulfill our mission: Developing individuals and society as a whole through the cultivation and enrichment of the human mind and spirit. 

Position Description:

Reporting to the Assistant Vice President for Clery Compliance and Youth Protection, the Clery Act Compliance Coordinator works collaboratively with various offices at the University to ensure the institution’s compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and associated regulations.

General Responsibilities:

  • Serves as the institution’s designated “Campus Safety Survey Administrator,” as that term is explained in the Department of Education correspondence

  • Coordinates the institution’s Clery Act Compliance program

  • Maintains the institution’s Clery Compliance policy

  • Prepares, publishes, and distributes the Annual Security and Fire Safety Report

  • Ensures notices announcing the availability of the Annual Security and Fire Safety Report are properly developed and available to prospective students and employees

  • In conjunction with the applicable offices, develops and implements Clery Act required policies, programs, and activities

  • Identifies and trains institutional “campus security authorities”

  • Gathers crime and disciplinary referral data from various internal and external sources, for all Clery identified campuses associated with USC, including local law enforcement agencies, and the state police

  • Consolidates relevant data from these sources with information and policies from across institutional departments

  • Coordinates with the Office of Fire Safety, Emergency Planning & Business Continuity to ensure compliance with HEA Fire Safety regulations and maintenance of the Daily Fire Log

  • Works with local police agencies and the state police to monitor and record criminal activities at off-campus locations of recognized student organizations

  • Cooperates with and advises the Department of Public Safety Records Division to ensure proper classification of crime incident reports on the Daily Crime Log

  • Manages the institution’s Timely Warning and University Alerts policy

  • Collaborates with the Department of Public Safety and University Communications to ensure compliance with the “Emergency Notification” requirements of the Clery Act

  • Trains key institutional stakeholders on Clery Act requirements

  • Ensures the institution maintains accurate records on security awareness and crime prevention programs and presentations

  • Maintains an accurate list of buildings and properties owned and/or controlled by the institution

  • Serves as the Records Custodian for all Clery Act-associated records

  • Establishes Clery Act compliance programs at any additional and/or satellite campuses

  • Serves as the Recording Secretary for the Clery Act Interdisciplinary Review Team

  • Coordinates with the Office of Student Affairs to ensure compliance with the Drug Free Schools and Safe Campuses regulations

  • Stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions

  • Aligns with various institutional offices to ensure compliance with the provisions of the Sexual Assault Victim’s Bill of Rights

  • Submits annual crime statistics to the Department of Education, as required

Dimensions (includes behaviors, knowledge and motivations associated with success in the position):

Behaviors (How an incumbent effectively performs work tasks):

Building Partnerships – Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals. Customer Focus – Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships.  Communication – Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Aligning Performance for Success – Focusing and guiding others in accomplishing work objectives. Facilitating Change – Encouraging others to seek opportunities for different and innovative approaches to addressing problems and opportunities; facilitating the implementation and acceptance of change. Innovation – Generating innovative solutions in work situations; trying different and novel ways to deal with work problems and opportunities. Strategic Decision Making – Obtaining information and identifying key issues and relationships relevant to achieving a long-range goal or vision; committing to a course of action to accomplish a long-range goal or vision after developing alternatives based on logical assumptions, facts, available resources, constraints, and organization values. Adaptability – Maintaining effectiveness when experiencing major changes in work task or the work environment; adjusting effectively to work within new work structures, processes, requirements, or culture. Job Fit/Organization Fit – The extent to which activities and responsibilities in the job are consistent with the activities and responsibilities that result in personal satisfaction; the degree to which the work itself is personally satisfying. 

Knowledge (includes technical and/or professional information/skills needed to perform the job [some will be provided by employer]):

  • Subject matter expert in the area of Clery Act compliance and associated regulations

  • Principles of leadership and management, project management, and training and development.

Minimum Qualifications

  • Bachelor’s degree required, Masters preferred

  • Minimum of 3 years’ experience working at a large and complex institution as a Clery Compliance Coordinator or similar role

The successful candidate must also demonstrate a strong commitment to diversity, equity, and inclusion, including the following USC core values:

•    Integrity: We do the right thing

•    Excellence: We bring our best selves

•    Diversity, Equity, and Inclusion: We all belong

•    Well-being: We honor the whole person

•    Open Communication: We share openly and honestly

•    Accountability: We take responsibility

The University of Southern California is an Equal Opportunity Employer

Minimum Education: Bachelor's degree; Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Directly related professional experience in area of program specialization.
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