Events Specialist - Marketing & Communications / Business School - 52142

Updated: about 1 month ago
Location: Seattle, WASHINGTON
Job Type: FullTime

Job Type/Schedule

This position is full-time and works approximately 37.5 hours per week.  

Department Name/Job Location

This position is in the Department of Marketing & Communications at the Olin Business School. This position is for the Danforth Campus.

Essential Functions


The Events Specialist will ensure high-caliber, signature events including signature events such as speaker series to annual industry symposiums – and requires some evening hours and travel.


  • Overall Events Management:
    • ?Manages the event process from start to finish for more than a dozen events each year.
    • Collaborates and strategizes with any necessary staff, faculty and other WUSTL leadership to determine the type, scale and tone of events.
    • Assists with developing long-and short-term goals and plans for events.
    • Conducts event planning meetings, staff briefings and event evaluations.
    • Manages event logistics including set-up, tear-down, registration, audio-visual, food and beverage.
    • Orders and maintains all event and conference supplies.
    • Administers and oversees individual event budgets.
    • Researches potential venues and negotiate contracts for space.
    • Negotiates/maintains relationships with vendors and venue staff.
    • Manages event logistics including set-up, tear-down, registration, audio-visual, food and beverage.
  • Marketing for Signature Events and Annual Industry Symposiums: 
    • Manages all marketing for each signature event including all creative for the event invitations, registration, social media, and ad buys.
    • Posts event data collection and report accurate details to CRM team.
  • Support to the Olin-wide Event System:
    • ?Works with the events team to continue to build an Olin wide event database and develop consistent standards school wide.
  • Supports the Event Manager:
    • Assist with developing long-and short-term goals and plans for events.

    Required Qualifications

    • Bachelor’s degree (4-year) from an accredited college or university in marketing, communications, business or related field and two years of event or meeting planning experience or experience/education equaling six years of event or meeting planning experience.
    • Experience with small and large events and in communications, marketing or public relations capacity required, preferably in an academic setting.

    Preferred Qualifications

    • MPI (Meeting Planners International) membership and or CMP (certified meeting planner) status.
    • Three or more years of event planning and operating experience in meeting planning (preferably in a corporate environment).

    Salary Range

    The hiring range for this position is $21.60 - $27.61 per hour.

    Pre-Employment Screening

    All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.


    This position is eligible for full-time benefits.  Please click the following link to view a summary of benefits: .

    EOE Statement

    Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

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